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RFP for Juvenile LGALs - Questions/Answers

Q: Are delinquency preliminary hearings included in this RFP? If so, are they included in Section 2 II. Nature of Work: B. Assignment to the Preliminary Examination Proceeding? If they are included, where will the representation occur?
A: Delinquency preliminary hearings are included in this RFP. Section 2II (Nature of Work) B. (Assignment to the Preliminary Examination Proceeding) does cover legal representation of juveniles in Preliminary Examination Proceedings. The representation will occur in the delinquency preliminary hearing referee’s courtroom, currently at the Juvenile Detention Facility. The specific LGAL groups who have clients that will be assigned to them at the preliminary examination proceeding will be notified in advance, to be present to represent the juvenile at the delinquency preliminary examination proceeding. Because the advance notice may be limited, the LGAL group should have an attorney from their LGAL group “on call” and available, should they receive the communication, to represent the juvenile at this proceeding in a timely fashion.
   
Q: Will successful applicants have access to on-site parking? Will court operations take place at the current site for the duration of the contract?
A: Currently, as operations continue to take place at the Lincoln Hall of Justice, free on-site parking will be made available. Court operations will continue to take place at the current site (Lincoln Hall of Justice). If the County exercises its authority as landlord to alter the foot print or location of juvenile court facilities, the Court could not guarantee on-site parking at that time.
   
Q: Currently the court operates a docket on Wednesdays and Fridays called the Incorrigibility Docket. Will this docket be continued and, if so, how will legal representation be assigned? Historically, one of the contract attorney groups handled this.
A: The Court will continue to conduct the Incorrigibility Docket on Wednesdays and Fridays. LGAL groups will be informed in advance if a juvenile that is assigned to the judge/referee team that the LGAL services to give them an opportunity to provide representation to the juvenile. Because advanced notice may be limited, the LGAL group should have an attorney from their LGAL group “on call” and available, should they receive the communication, to represent the juvenile at this proceeding in a timely fashion.
   
Q: Would I be able to obtain copies of previous applications submitted by juvenile organizations/PODs and approved by the Court for 2015 through 2017 without having to make the request pursuant to the Freedom of Information Act? If so, when would I be able to obtain those previous submitted and approved applications?
A: There were no previous applications submitted by juvenile organizations/PODs for 2015 through 2017.
   
Q: Are the groups required to secure office space in Wayne County?
A: LGAL groups are not required to secure office space in Wayne County. The Court will provide some limited space for legal service providers to share for client interviews at Lincoln Hall of Justice, but because of pending changes, no office space will be provided by the Court.
   
Q: Is the Vendor selected to do appeals required to get insurance in the amount of 1 million-3 million?
A: Yes, the Vendor selected to do appeals will be required to have insurance in the amount of $1,000,000 per occurrence and $3,000,000 aggregate for each attorney.
   
Q: Are appeals a separate section within this bid or is it a separate bid for appeals? If it is a separate bid for appeals, will there be a request for proposal on appeals only?
A: This request for proposal does encompass a request for a bid for appeals. See Section 2, I,B. An applicant may submit a bid for representation of juveniles at the trial level and the appellate level. If the applicant is selected for both, then they must choose either trial court representation or appellate representation in order to avoid a conflict under Section 3.4 of the form contract. It is the intent of this RFP to have a separate vendor to represent juveniles on appeal than the vendors that represent the juveniles at the trial level.
   
Q: STAND program is included in the scope of work. Currently, legal services for juveniles does not include the STAND program. Is it anticipated that the defense attorneys will be attending all STAND hearings (Section 3.1)?
A: Yes, it is anticipated that if the LGAL group represents a juvenile that is assigned to the STAND program that the LGAL group will represent the juvenile in the STAND program.
   
Q: The request for proposal states all subcontractors must be approved in writing by the court. Section 1.3. Then the request states that “the court does not retain the right to control or direct the successful bidder’s activities etc.” Section 1.2

Is this written approval of all subcontractors just in the beginning of the contract or continues throughout the contract? What is the criterion that the court will use to approve or disapprove of a subcontractor?
A: The written approval of subcontractors will continue throughout the duration of the contract. The criteria that the Court will use will be to ensure that the subcontractor meets the minimum qualifications of representation of juveniles in the Juvenile Division, including, but not limited to, training, licensure, and eligibility to practice law in the State of Michigan.
   
Q: The request for proposal states that the vendor must agree that upon being awarded a contract under this RFP that the vendor will have the court named as co-insured on any policy of professional liability insurance. Section 4.1.
A: The Court will require the successful bidder to name the Court as a co-insured.
   
Q: This RFP does not address Saturday hearings at JDF or any representation at JDF during the week. Is this to be included in the scope of work?
A: See answer to question 1.